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2020 Call for Presentations
National Conference & Expo

June 14-17, 2020 (Sun – Wed)
The Historic Davenport Hotel
Spokane, Washington

Deadline Extended to November 15, 2019

Sample Topics
Application Form


You are invited to submit a proposal to present a plenary or concurrent session at the National Association of State Facilities Administrators (NASFA) National Conference & Expo. The sessions will facilitate dialogue on ways to provide improved general facility management and in addition, there will be special sessions for the department of transportation, real estate, natural resources and capitol restoration and preservation professionals.

The conference will be held June 14-17, 2020 (Sun. - Wed.) at The Historic Davenport Hotel, Spokane, Washington.

We seek proposals that reflect the adventurous and innovative spirit of the conference. To this end, there will be topic tracks that cut across the traditional areas of facilities management such as: operations & maintenance, construction planning, architecture & engineering and general services topics such as: building design, construction and maintenance, and information technology. Presentations in each track should help attendees anticipate, understand, and respond to the rapidly changing needs of state professionals as they enter the 21st century.

We invite professionals from all types of organizations, as well as those who are working in the private sector, to submit proposals. Proposals that address the suggested topics, located below are recommended, however, additional topics are also welcome. Proposals should be an outline or abstract of the presentation.

Hot Topics for the 2020 National Conference

We are looking for cutting edge, best practices and presentations specifically addressing topics listed below. However, all presentation topics are welcome. If you have recommendations for presenters, please submit that information.

1) Workforce Recruitment & Retention of All Levels of Employees

2) Alternative Delivery Methods

3) Alternative Workspace/Workplace Solutions

4) Incorporating Technology into the Building Environment & Workplace

5) Deferred Maintenance - Total Cost of Ownership

6) Maintenance/Management Software Systems

7) Own vs. Lease Cost Analysis; Space Management Software & Other Real Estate Related Topics

8) Capital Budgeting - Negotiation, Contracts, Budgeting, & Strategic Planning

8) Other topics relating to issues relating to:
       * Natural Resources
       * Historic Buildings
       * Department of Transportation
       * Real Estate
       * Universities
       * Natural Resources
       * More.......

 Presentation proposals must be submitted online by the EXTENDED DEADLINE of NOVEMBER 15, 2019.


The National Association of State Facilities Administrators (NASFA) is a professional organization whose mission is fostering communication and providing leadership in the development and implementation of state facility administration practices. NASFA prepares the state facilities professional for the dramatic changes taking place in the facility management industry. NASFA is a non-profit association governed by a voluntary Executive Committee elected by its members. Our purpose is to provide value to our members by sharing information, leveraging knowledge, resources, and trends in the industry.

Submission Guidelines

Presentations should relate to one of these facilities management areas or general state administration: operations & maintenance, architecture & engineering, construction planning, department of transportation, real estate, leasing, contracting, capitol restoration general facilities management, building design, construction and maintenance, information technology, and additional business services. However, other areas of state management issues are welcome. Presentation submissions from the private sector MUST include a presentation/participation from a public sector representative. Public sector representatives can be anyone from a State, City, University, Municipalities or similar organizations.

Length of Presentation

Presentations will range in time between 5, 10, 20 or 45 minutes depending on the quality of proposals and time allotted. Panels may be created from two or more of the submitted proposals.

Please do not submit a proposal unless you will be willing to make a presentation on any of the conference dates (June 14-17, 2020).

Number of Participants for Your Session
Anticipated attendance is 75-125 attendees for general sessions and 45-60 attendees for concurrent sessions.

Room Set Up
Meeting rooms for both general and concurrent sessions will be set-up classroom style or U-shape, so presenters should plan accordingly.

Presenter Expenses
Presenters are required to register for the conference, cover all travel and lodging expenses. A reduced registration fee will be offered to presenters. Discounted amount will be determined in the very near future. Only list co-presenters who understand the expenses involved and have given you a definite commitment they will co-present with you. Conference registration fee covers three breakfasts, two lunches, two receptions, the awards banquet, and conference materials. The hotel rate is $144.00 single or double occupancy, a tourism promotion and assessment fee of $2.00 per room night, plus 12% tax.

Submission of Presentation Materials
Handout materials and audiovisual presentations from each session will be made available on the association's Web site and/or conference app prior to the conference. Presenters whose presentations are accepted agree to provide the associations’ with a copy of their audiovisual presentation and a copy of their printed handout materials electronically three weeks in advance of the conference.

Non-Commercial Presentations
This conference is for sharing information and techniques to help improve facility management and state administration. Please plan to share content rather than an "infomercial" in these sessions. If you have a service or product for sale, indicate that on the submission form. Private sector presentations MUST include a presentation/participation from a public sector representative.

Contact Person
It is very important that the person listed as the contact person take the responsibility to communicate with all co-presenters regarding all correspondence concerning the conference.


Submission Instructions

How to Submit Your Proposal
Submit your proposal on-line at this link or through NASFA’s Web site at You will be asked to respond to the following items.

Note: Please prepare a concise and thorough response; it affects the scoring of your proposal.

  • Suggested topic area
  • Presentation title -- this information will be used in the printed program
  • Session abstract (a maximum of 75 words that describes your presentation and what people will learn). NOTE: this description will be placed in the printed program
  • Importance of the topic to state facilities management
  • Professional expertise of session presenter(s) (a paragraph of 80 words maximum for each presenter describing their relevance to the presentation)
  • Name, title, address, telephone, fax, and e-mail address for each presenter -- this information will be used in the printed program

How Proposals Are Reviewed
Members of the Education Committee will review the proposals. Preference will be given to proposals that integrate and synthesize multiple management areas and reflect the innovative spirit of the conference theme. Proposals are also evaluated on clarity, content significance, timeliness, problem-solving methods, originality, and presenter expertise. Preference will also be given to NASFA members. Space availability, presenter mix, and presentation type may also be considered.

If you have questions or need any assistance submitting send an email to

Confirmation of Receipt
By entering your email address at the top of the form and clicking the button "Send me a copy of my response" you will receive a copy of submission. The submitter of each proposal will be notified of selection decision after March 6, 2020.

Proposal Receipt Deadline
Proposals must be submitted no later than the EXTENDED DEADLINE of NOVEMBER 15, 2019 via this link
or the Web site at

Additional Sample Topics

Consider these topics as you develop your proposal. Many presentation topics could fall within more than one topic area, but other topic areas of state facilities management and general services issues are also welcome. Below are a few suggested topic areas for each association.

Operations & Maintenance
  • Energy Services Contracts
  • Chillers and Controls
  • Retro-commissioning
  • Managing Energy Costs
  • Centralizing vs. Decentralizing State Operations & Maintenance
  • Out-sourcing vs. In-house Staffing
  • Roof Asset Management
  • Maintaining Renewable Energy Systems

Design/Construction Issues
  • Building Information Modeling (BIM)
  • Managing/Planning for Operations & Maintenance During Design
  • Managing Change Orders
  • Construction Claims Management
  • Integrated Project Delivery Methods
  • Sustainable Design (LEED or Comparable Program)
  • Building Commissioning
  • LEED in Existing Buildings

Real Estate & Property Management
  • Green Leases
  • Leasing vs. Building Facilities
  • Space Standards
  • Lease/Purchase Agreements

Department of Transportation
  • Infrastructure Assessments
  • Rest Area Design & Sewage Treatment Design
  • Vehicle Maintenance (shop bays)
  • Federal Funding for Maintenance Facility Construction

Facility Restoration, Preservation & Construction
  • Retrofitting with New Mechanical Systems
  • Meeting modern Security Needs
  • Challenges & Success with Energy Management (e.g. LEED)
  • Wireless Technology in Historic Buildings

General Business Issues
  • Succession Personnel Planning
  • Recruitment & Retention of Staff
  • Establishing Meaningful Performance Metrics
  • Personal Development & Leadership
  • Personnel Development


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