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2019 Resource Expo
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Booth Registration Contract Provisions Expo Service Kit Floor Plan 
    Updated 5/20/19
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Exhibitor Opportunities

Exhibit at the NASFA National Conference & Resource Expo, where you'll have opportunities to make important one-on-one contact with state facilities professionals. As an exhibitor, you can take part in the conference sessions, receptions, meals and social activities. Exhibit hours are scheduled at peak attendance times to encourage traffic to your booth. Plus, the convenient booth schedule allows you ample time to set up appointments and make contacts during the conference. Exhibiting at this resource expo saves you time and money.

Who Should Exhibit?
The NASFA Resource Expo is a great place to present, introduce and demonstrate your products, services and ideas to key state decision makers. You should attend if you want to reach state facilities professionals who are involved with any of the following:

• Architectural & Engineering, Planning and Design
• Building Security
• Building Information Modeling (BIM)
• Building Systems & Components
• Construction Management & Renovation Work
• Correctional Facilities
• Energy Conservation & Management
• Environmental Health & Safety
• Equipment Inventory & Maintenance
• Facility Assessment
• Facility Financial Forecasting & Budgeting
• Green Products & Services
• Heating, Ventilation & Air Conditioning
• Interior Space Planning & Space Management
• Leasing
• Lighting
• Office Furniture/Equipment
• Performance Contracting
• Preventative/Planned Maintenance
• Real Estate Acquisition and/or Disposal
• Transportation Facilities

Hear What Attendees Say:
  • NASFA's a small diverse group, and the conference participants are very friendly and welcoming.

  • Everything's in one location.

  • NASFA's a non-competitive organization that shares not only amongst itself but also with the private sector.

  • The ability to sit down and actually speak with the folks that I need to talk with - those people doing the daily tasks - is what makes this conference so worthwhile.

How To Register for Expo Space

Click here for the online registration form, an exhibitor schedule and a floor plan of booth spaces. To reserve your space, return the applications with payment to NASFA. Booth assignments will be made when the application/contract and payment are received. Booths will be assigned on a first-come, first-serve basis.

Every effort will be made to assign exhibitors to one of their preferred spaces. However, expo management reserves the right to make the final space assignment or change the space assignment after the acceptance of the applications, should it be necessary and in the best interest of the resource expo.
What Are The Rates?
Corporate Affiliate Member:  $1,800
Non-Member:  $4,000

  Wondering if your company is a member?  click here

What Is Included in Your Expo Fee? 

           Booths are 10' x 10' and each booth package includes:

• One (1) FREE conference registration which is good for all sessions and social events -- a value of up to $1,200;

• The opportunity to give a two (2) minute presentation on your products and services to the membership on Monday, June 4 during the Conference Welcome and Parade of States, Exhibitors & Sponsors;

• Additional exhibitor representatives are welcome to participate and register at a discounted fee of $700.00. This fee includes all sessions, meals and social events including the awards banquet;

• Your company logo will be listed in the conference program. In addition, your company name, logo, address, and a description of your organization will be provided to all attendees during the conference;

• A booth identification sign listing your firm's name;

• A 8' high back wall, 3' high draped side rail, one 6' skirted table, two chairs and a waste basket;

• Security service in the exhibit hall during the closed hours of the expo;

• Daily cleaning and maintenance of the common exhibit hall areas to assure a safe and attractive exposition;

• The opportunity to reach attendees before and after the meeting by receiving one set of complimentary attendee mailing labels. You can request one complimentary set of labels either prior to or following the meeting; and

• The opportunity to have your company listed and linked on the NASFA Web-site.

Payment must be received by NASFA prior to these acknowledgements.

Expo Schedule
Hours are subject to change as authorized by expo management.  Times are Central Time (CT).

    Sunday, June 9 - 11:00 am - 3:00 pm

       Note: Exhibits must be set-up by 3:00 pm.

Parade of Exhibits
Monday, June 10 - 8:00 am - Noon

During the Parade of States, Sponsors and Exhibitors on Monday, June 10, exhibitors will have the opportunity to give a two (2) minute presentation on their products and services to the attendees. Additional instructions and information will be forthcoming.

Exhibit Hours
     Sunday, June 9 - 5:30 pm - 6:00 pm
     Monday, June 10 - 7:00 am - 6:30 pm
     Tuesday, June 11 - 7:00 am - 1:30 pm

Note: Exhibit hall will be closed during conference sessions. All representative are invited and encouraged to participate in the presentation sessions.

     Tuesday, June 11 - 1:15 pm - 3:00 pm

Note: Exhibit hall must be clear of all materials by 3:00 pm.

Special Meeting Invitation
     Tuesday, June 11 - 8:00 am - 9:00 am

Exhibitors are invited to meet with members of the Executive Committee members to discuss the Resource Expo, membership benefits and future meetings. This meeting supplies the associations and the private sector representatives with a constructive exchange of recommendations and information. 

Special Events in the Exhibit Area
     Sunday, June 9 - 5:30 pm - 6:30 pm - President's Reception

     Monday, June 10
       7:00 am - 8:00 am – Breakfast
      12:00pm - 1:00 pm – Luncheon
      5:15 pm - 6:30 pm - Exhibitors Reception

     Tuesday, June 11
       7:00 am - 8:00 am - Breakfast
       12:00 pm - 1:00pm - Luncheon

Important Date
May 17, 2019
     • All booth payments are due.
     • Exhibitor logo and company description is due for the conference program.

One Complimentary Registration & Additional Registrants
Each booth receives one (1) complimentary attendee registration, who should be registered through the online registration form. When registering the complimentary attendee, select the "complimentary per exhibit booth" option. Any additional attendees must also complete the online registration form and click "additional exhibit staff" on the form. Additional attendees register at the rate of $700 per person.

Splitting the registration is not permitted (e.g. one person attends one day and another person the next day). Exhibitors without name badges will not be admitted into the exhibit hall. Only registered attendees are permitted in the expo, please refrain from inviting non-registered individuals to visit with you during show hours or in the expo; they will not be permitted admission.

Use of Expo Space
All demonstrations and exhibits must be confined to the assigned space. The packing of merchandise and dismantling of displays shall not start until after the expo closing at 1:15 pm on Tuesday, June 11, 2019.

Cancellations must be received in writing. Exhibitors who cancel between the time of their application and 45 days prior to the expo opening will receive a 50 percent refund in the event that all booth space is sold. This refund payment shall be mailed approximately 30 days after the expo closes. Exhibitors who cancel fewer than 45 days prior to the opening of the expo will not receive a refund. The date upon which written notice of cancellation is received shall apply as the official date of cancellation. Upon notification of cancellation, NASFA has the right to resell the space vacated.

Official Service Kit
An Exhibitor Service Kit will be emailed to all confirmed exhibitors.

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