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Haverhill Public Schools Director of Facilities

Organization: Haverhill Public Schools
Date Posted: 8/4/2020
Date Needed: 10/1/2020
City: Haverhill
Location: Massachusetts
Country: United States
Primary Category: Operations & Maintenance
Salary: $90,000.00 yearly
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: 5-10 years

Description & Details


Work Year: Twelve (12) months – Non-Unit

Effective Date
of Employment: Effective October 1, 2020

Salary: Range $90,000 to $120,000
Salary is commensurate with education and experience.

Organizational Relationship
or Line of Authority: Directly responsible to the Superintendent of Schools
and/or his/her designee.
Haverhill Public Schools (HPS): HPS serves over 8000 students across 16 schools in urban, suburban and rural areas. As a gateway city, Haverhill supports a large population of high need students and offers universal free lunch and breakfast to all students. Superintendent Margaret A. Marotta, Ed.D. is leading the district through a pivotal phase in its development, focused on graduating students who are ready to be successful citizens and leaders of the world. The HPS leadership team will play a critical role in helping the district reach its top priorities, which focus on equity and excellence, high expectations for all as evidenced by student growth, staff talent development, and organizational effectiveness.
Position Summary

The Director of Facilities ensures support to the district mission and commitment to providing a high quality and safe educational environment for staff and students while adhering to the policies and procedures of the Haverhill School Committee. The Director is responsible for all property management and environmental health and safety compliance for all facilities. The Director of Facilities provides leadership to the custodial staff (with the building Principal), maintenance and grounds staff, and provides support and assistance to all administrators concerning all facilities and grounds. This position shall be responsible for cleaning, maintenance, renovation and new construction of the physical plant and facilities of forty-one (41) school and city buildings and certain operational functions defined below.

Essential Job Duties (not limited to):

1. Physical Plant

a. Overall responsibility for determining needs, developing basic operational plans and budget, and executing them after they have been approved, to insure proper maintenance of buildings, grounds, vehicles, machinery and equipment in compliance with school department policies and those of other regulatory agencies of the city and of the state and federal government. This includes, but not limited to buildings, fire and health codes, insurance underwriters regulations, OSHA regulations, hazardous waste regulations and ADA requirements.

b. Plans and supervises seasonal work such as snow removal, grass cutting, etc., working directly with the Superintendent of Schools or his/her designee to assure safe passage of pupils, other personnel and vehicular traffic in or about the school buildings.

c. Inspects facilities on a regular basis to determine standards of maintenance, safety, and need for repair and maintenance services, assesses damage, and arranges for emergency and ongoing repair.

d. Establishes and executes a preventative maintenance plan for all mechanical, electrical and plumbing systems.

e. Maintains repair and maintenance records of all elements of the physical plant and furnishes reports upon request.

f. Oversees inventory of equipment and supplies to assure proper maintenance and repair services.

g. The Director must have a strong understanding of building systems including; plumbing,
electrical, HVAC, fire suppression, security systems, air and water quality and has the
ability to put in place procedures for the repair and maintenance of facilities.

h. Prepares requests for quotations and specifications for public bidding projects.

i. Recommends methods and means of improving overall operation of the physical plant in
areas such as energy conservation and preventative maintenance procedures and
implements plans once approved.

II. Operations

a. The Director coordinates all aspects of capital planning, maintenance, renovations, and construction and thereby serves as an advisor to the HPS Building Committee with regards to the Massachusetts School Building Authority.

b. Responsible for safety of personnel and security of buildings and grounds.

c. Manages facility rentals (Use of Facilities).

e. Inspects and approves work performed by contractors, as well as maintenance and custodial personnel.

f. Keeps informed of current practices/procedures in plant and equipment maintenance by
attending related seminars and workshops.

g. Develop and implement custodial staff training and quality assurance programs.

h. Coordinates transfers of the custodial staff.

i. Monitors the ticketing system, its effectiveness and regularly reports on the work completed.

III. Personnel

a. Supervises maintenance, custodial, and grounds personnel in conformity with regulations and policies of the Haverhill Public Schools.

b. Participates in the screening of applications, interviews, and recommendation of applicants for employment.

c. Schedules work force to accomplish unusual as well as customary and regular maintenance and inspection tasks.

d. Conducts training sessions for employees on required techniques and recommended maintenance practices and procedures.

e. Is responsible for requesting and receiving prior authorization from the Superintendent of Schools or the Assistant Superintendent for Finance and Operations for additional part-time, overtime, and/or other work.

f. Participates in the evaluations of the custodial staff according to performance standards.

g. Annually evaluations the maintenance department staff.

h. Participates in collective bargaining sessions with custodians as requested by the Superintendent of Schools, or his/her designee.

IV. Financial

a. Prepares annual plant and operations budget.

b. Assumes responsibility for any other duties as indicated by the Superintendent of Schools
or his/her designee, and policies of the Haverhill School Committee.

• The Director shall possess a Bachelor’s degree in business, engineering or related field.
• Certified Facility Management Professional (FMP), or Certified Facility Manager (CFM) preferred
• Construction Supervisor’s License (CSL) preferred
• Massachusetts Certified Public Purchasing Official (MCPPO) for Design and Construction Contracting preferred.
• The Director shall possess experience in business, engineering, or facilities management and possess a minimum of five (5) years of continuous experience in the field of plant maintenance.
• The Director shall possess particular experience in the areas of buildings and grounds planning and management, oversight of facilities, negotiation and supervision of contractors, and authorship of bid specifications related to facility needs.
• Evidence of ongoing professional development such as certifications, classes or licenses is required.
• Successfully demonstrated working knowledge of Massachusetts Building Codes, OSHA Regulations, and/or ADA regulations.
• Experience working in an educational environment preferred.
• Valid Driver’s License
• Knowledge of the MA procurement regulations
• Comprehensive knowledge of operational, maintenance and repair Procedures.
• Comprehensive knowledge of operational, maintenance, and repair procedures of heating, ventilating, cooling system controls; water service and plumbing; electrical, lighting and communication systems; motor vehicles; and other equipment within the school department.
• Experience with a work order environment.
• Knowledge of appropriate materials, equipment and methods for proper maintenance of the interior and/or exterior of all buildings, grounds, athletic facilities, and related facilities.
• Experience in developing bidding specifications for construction, renovation, and related projects.
• Demonstrated leadership abilities through successful supervisory experience.
• Demonstrated knowledge of contract management and preventative maintenance procedures and practices.
• Ability to analyze and interpret technical data and communicate it to non-technical individuals.
• Commitment to flexible hours (nights, weekend, holiday, summer audits).
• Such alternatives to the above qualifications as the Superintendent of Schools may find appropriate and acceptable

Closing Date for Receipt August 17, 2020
of Application:

Job Posting #:

Address all Applications and
Letter of Intent to:

School Spring or
Haverhill Public Schools
Human Resource Department
4 Summer Street Room 104
Haverhill, MA 01830

An Equal Opportunity Employer
The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.

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