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Central Washington Univ. Director of Capital

Organization: Central Washington University
Date Posted: 8/23/2019
Date Needed: 9/16/2019
City: Ellensburg
Location: Washington
Country: United States
Primary Category: Administration
Salary: $65,000.00 yearly
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: 3-5 years

Description & Details

Job Summary

The Director of Capital is responsible for managing work defining and implementing effective project design, construction and management processes and tools, and driving bottom line results by ensuring that the institution is able to consistently deliver quality projects on time and on budget. The director plays a key role in planning and administering budget and controlling expenditures, and maintains a standard of excellence for both work processes and outcomes with a strong emphasis on customer service. The director also serves as part of the larger Operations Leadership Team. The Director of Capital has a dotted line reporting responsibility to the Associate Vice President - Campus Planning & Facilities Management and is expected to work in collaboration with this functional area

 

Job Duties
Administrative

  • Oversee capital planning and project management operations, defining and implementing effective project design, construction and management processes and tools; driving bottom line results by ensuring that Operations is able to consistently deliver quality projects on time and on budget.
  • Serve as liaison to the university, community, and outside contractors and vendors on all matters related to projects and project management.
  • Develop and implement short and long-range strategic plans, project plans, and align appropriate project groups. Develop and implement campus capital aspirational campus master plan related to capital expenditures. Assist in the preparation of applications and plans for state/city/county funds, impact fees, developer fees, bond funds and other local funding sources that support short and long range goals of the facility master plan.
  • Develop and implement department operational procedures and guidelines.
  • Direct the project management processes, standards, and scope of all capital, auxiliary, and in-house projects in collaboration with the Facilities Management team.
  • Ensure time, cost, quality, and satisfaction metrics are met and project risks are mitigated.
  • Oversee capital budget submittal process in coordination with the Vice President of Operations, finance manager, Facilities Management, and appropriate university administration.
  • Collaborate with department staff, legislative support staff, and university administration to develop capital budget priorities; ensures that state timelines/deadlines are met.
  • Assist with the development of the facility condition index assessments and recommend capital projects to address issues identified in the assessments.
  • Collaborate with the Facilities Management Administrative team on construction renovation and infrastructure projects; provide input to the 5-year deferred maintenance plan.
  • Create schedules and manages standards and templates such as project plans, project organization, stakeholder outlines, charter templates, business and associated project-related materials. Distribute and manage the work; continuously identify opportunities to improve processes and efficiencies.
  • Manage overall consultant and public works contract administration and project cost control. Oversee progress of work and coordinate construction and post-construction activities to minimize impact on university operations.
  • Serves as project manager, as assigned.
  • Serves on committees, as assigned.
Customer Service
  • Maintain a standard of excellence for both work processes and outcomes with a strong emphasis on customer service.
  • Create an atmosphere of professionalism, dignity, and respect.
  • Create and maintain collaborative relationship with bargaining units and follows collective bargaining agreements.
Budget and Planning
  • Plan, administer, and control expenditures (labor, supplies, and equipment).
  • Monitor expenditures and perform quality control inspections to ensure adherence with university, state, and federal regulations.
  • Recommend budget adjustments and annual budget priorities.
  • Develop specifications and approve purchase of supplies, equipment, and materials required by the department.
  • Direct and approve the ordering, utilization, and inventory of all materials and equipment for the planning and project unit.
  • Determine the need for outside contractors and manages preparation of bid document and selection of contractors.
Supervisor Duties
  • Supervise, instruct, and train staff in proper processes and effective workflow.
  • Actively engages in recruitment and hiring new employees;
  • Clearly defines performance expectations, ensure accountability, and provides ongoing informal feedback, coaching, and mentoring. Conducts formal performance evaluations;
  • Ensure employees have necessary resources;
  • Oversee and direct the work of staff; serve as mentor, coach and leader, and resolve complaints or issues;
  • Promote professional development opportunities;
  • Develop and foster supportive working relationships, motivation and engagement;
  • Communicate information to staff on an ongoing basis to influence staff engagement and to be a part of a larger community;
  • Take corrective action in a timely manner;
  • Recognize and reward employees for good performance;
  • Schedule employee work hours/shifts; monitor hours worked; approve payable time and absence requests;
  • Adjust leadership style as needed to achieve results;
  • Recognize value of and promote a diverse workforce. Value and encourage diverse perspectives, creativity and teamwork.

* Other duties as assigned.

Minimum Qualifications
  • Bachelor's degree in a relevant area (architecture, engineering, construction management) and 5 years of progressively responsible experience in master planning and project management OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.
  • Demonstrated knowledge of construction, engineering and/or architecture procurement and other project related activities, including their interfaces and interdependencies.
  • Proficiency using Microsoft Project and other project management tools.
  • Superior communication and interpersonal skills facilitating interactions with a diverse range of individuals.

Preferred Qualifications

  • Master's Degree in a related field.
  • Project Management Professional Certification (PMP).
  • Demonstrated ability to develop and optimize project management processes.
  • Well-developed managerial skills including experience with performance management, feedback, and progressive discipline.
  • Experience working with the State of Washington legislative staff and key capital stakeholders in realization of outcomes and goals.

Competencies

  • Perform our Best: Interact daily with faculty, students, staff, and others in the campus community, as well as outside agencies, in a professional manner. Treat others and be treated with respect; perform with integrity, honesty, and professionalism; participate constructively in open communication; help to resolve issues and difficult situations in ways that reduce conflict and maintain good working relationships; improve work performance and take an active part in generating a mutually supportive environment. Recognize that diversity is an asset and value cultural, physical, and professional differences.
  • Leadership: Ability to plan, organize, coordinate and promote the efficiency of team members. Ability to train employees in all related activities.
  • Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
  • Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
  • Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
  • Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
  • Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay, Benefits, & Work Schedule

Salary: $65,000 - $114,930 annually dependent upon qualifications and experience

Schedule/Appointment: Monday - Friday, 8:00am-5:00pm (1 hour lunch)

 Working Conditions: Work is performed in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer work station for prolonged periods of time, perform extensive data entry and other computer-related tasks, and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.

Position is subject to off-hours recall to respond to University emergencies. Some evening and weekend work as well occasional travel is required.

Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0

An employee of CWU may be eligible for the Public Service Loan Forgiveness Program if the employee has student loans. To learn more, visit: https://ofm.wa.gov/state-human-resources/public-service-loan-forgiveness-program.

How To Apply

To apply for this position, you must complete the on-line application and attach:

  • A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
  • Resume including work history, education, training; and
  • Contact information for three professional references.

Screening Begins: August 6, 2019

**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.

Please contact Human Resources at hr@cwu.edu or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

Central Washington University is an Affirmative Action/ Equal Opportunity/Title IX employer committed to providing employment opportunities without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, disability, or protected veteran status.

How to Apply / Contact
Apply online at https://careers.cwu.edu and search Job ID 3168.

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