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Oregon Facilities Maintenance Manager at Tualatin Valley Fire & Rescue

Organization: Tualatin Valley Fire and Rescue
Date Posted: 11/7/2018
Date Needed: 3/4/2019
City: Tigard
Location: Oregon
Country: United States
Primary Category: Misc
Salary: $7,412.00 monthly
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: 5-10 years

Description & Details

Oregon's largest fire district is looking for a Facilities Maintenance Manager to join our Logistics Division this spring. Details on the ideal candidate and the recruitment timeline can be found by visiting our recruitment flier.

 

The Facilities Maintenance Manager oversees the District's Facilities Maintenance Department to ensure efficient and effective maintenance, repair, construction and upkeep of the District facilities, including planning, directing and coordinating the day-to-day operations.

 

Example of Duties:

The ESSENTIAL FUNCTIONS of this position include, but are not limited to, the following duties and responsibilities:

 

OPERATIONAL MANAGEMENT: Plans, directs and manages the day-to-day operations of the Facilities Maintenance Department, coordinating workflow, overall productivity and level of output among the Facilities Maintenance staff. This function requires immediate, on-site responsiveness to emergent issues requiring management oversight. Ensures the accuracy of the daily work order entries made by the technicians.

 

SCHEDULING WORK: Schedules, coordinates and assigns all facilities operations activities and Department personnel to ensure timely and satisfactory service as needed.

 

ASSET MANAGEMENT: Monitors and tracks current conditions of District facilities and forecasts short- and long-term facility-related needs.

 

COMPLIANCE: Ensures that local, state and federal laws, and other regulatory agency standards associated with facilities operations inform District guidelines and business practices. Interprets District and department policies for assigned personnel and enforces safety regulations and adherence to proper codes and standards.

 

SUPERVISION: Oversees work of direct reports, including hiring, providing direction, identifying learning and development opportunities, managing performance, and administering corrective and/or disciplinary action.

 

GOAL-STRATEGY ALIGNMENT: Develops expectations and goals for assigned business unit(s) aligned with divisional or organizational goals and strategies. Develops change strategies as needed. Undertakes short- and long-term planning for assigned unit activities, coordinating with other units as necessary.

 

PERFORMANCE: Ensures assigned business unit(s) are managed with effective business practices. Develops and monitors performance standards related to assigned departments, including developing and maintaining performance metrics to evaluate efficacy of business practices.

 

BUDGET: Develops budget for assigned business unit(s), and provides ongoing fiscal oversight and accountability.

 

POLICY/PROCEDURE: Develops and revises policies and practices relating to assigned business unit(s), including emergency operations procedures.

 

 

The SECONDARY FUNCTIONS of this position include, but are not limited to, the following duties and responsibilities:

  • Ensures that Facilities Staff is trained and prepared to fulfill assigned functions in the Fire Operations Center (FOC).
  • Stays current in field of expertise by participating in conferences, seminars, meetings, and other learning and development events; and by monitoring literature in one's field for trends and changes occurring.
  • Must be prepared to report/remain at work during major emergencies, disasters, and some large emergency exercises with little or no notice. Must be able to meet this requirement without substantial delay by taking appropriate steps for individual and family preparedness.
  • May receive assignments well outside of job description or normal chain of command during major emergencies, disasters and some emergency exercises.
  • Ensures that personnel understand the District's requirement that employees are prepared to report to/remain at work during major emergencies, disasters and some large emergency exercises with little or no notice.
  • Maintains ability to contact personnel for which this position is responsible during non-work hours in the event of altered District/Division status affecting employee assignments.
  • Performs other duties as assigned.

 

Qualifications:

The education and experience minimum requirements below are those typically required for performing the job functions (unless specifically noted to be preferred). Equivalent combinations of education and experience may be considered.

 

EDUCATION:

  • Bachelor's degree required.

 

EXPERIENCE:

  • Five years of experience in all aspects of facilities operations management, including maintenance, repair and construction.
  • Two years of experience in residential and/or commercial construction preferred.
  • Prior experience in supervision of others. Two years supervision experience strongly preferred.

 

KNOWLEDGE, SKILLS AND ABILITIES:

 

  • Thorough knowledge of the principles and practices of effective physical plant management programs.
  • Thorough knowledge of principles and practices of asset management using software solutions.
  • Extensive knowledge of public purchasing procedures and laws; warehousing and inventory record keeping and control methods; and supplies, parts and equipment.
  • Knowledge of fire department operations and protocol, including policies and terminology used within the organization. This knowledge may be acquired on the job during the first 6-months of employment.
  • Ability to travel throughout the District to various work site locations in order to fulfill the essential functions of the position. Must possess a current, valid driver's license, and maintain a driving record insurable by the District's insurer in order to drive a District-owned vehicle or drive a personal vehicle for District business.
  • Solid knowledge of and ability to operate a personal computer and standard office software applications in addition to any specialized software necessary for the performance of job duties.
  • Ability to read and understand, and communicate effectively in English, both orally and in writing.
  • Ability to remain calm in emergency situations.
  • Knowledge of modern principles and practices of personnel management.
  • Ability to plan, direct and oversee the work of personnel, including managing performance effectively.

How to Apply / Contact

 

Please visit our website at www.tvfr.com to apply online.  We will be accepting applications until November 25, 2018.


Anticipated timeline: 

  • Interview and tour: December 10 – December 19
  • Final interview and team meet-and-greet: Week of January 7, 2019
  • Background/References: January 14 – January 25
  • Offer extended: Week of January 28
  • Tentative start date: March 4, 2019

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