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Florida Construction Project Administrator I

Date Posted: 1/30/2018
Country: United States
Primary Category: Administration

Description & Details

Salary:  $55,000 - $65,000 

Posting Closing Date: 02/07/2017 

Real Estate Development & Management

State of Florida Department of Management Services

This position is located in Tallahassee

This is a re-advertisement.  Previous applicants are still being considered and need not re-apply.

The Florida Department of Management Services (DMS) is a customer-oriented agency responsible for managing various business-related functions throughout state government. Under the direction of Governor Rick Scott and DMS’ Executive Leadership Team, the agency oversees the real estate, procurement, human resources, group insurance, retirement, telecommunications, private prisons, and fleet and federal property assistance programs utilized throughout Florida’s state government. The Department of Management Services is relied upon to establish, maintain and improve the business processes used by state employees to create a better, not bigger government.  The Department of Management Services facilitates the delivery of these programs and services and provides tools and training to bolster the efficiency and effectiveness of the state’s workforce. It is against this backdrop that DMS strives to demonstrate its motto, “We serve those who serve Florida.” Under the leadership of DMS Secretary Erin Rock, DMS’ employees embody four pillars on a daily basis: establishing a process-oriented mindset; challenging the status quo; creating efficiencies; and respecting state employees. Learn more about the business and workforce arm of Florida government here:

Position responsibilities:

The incumbent, under the supervision of the Deputy Bureau Chief of Building Construction, provides professional services for the Division of Real Estate's Building Construction Bureau serving as a Projects Manager over Fixed Capital Outlay (FCO) construction projects from inception of planning and design through completion of construction and classified as projects of high complexity or specialize project delivering methods. 

Incumbent oversees the Limited Scope Projects Section which is responsible for:

  1. advising and assisting client agencies providing recommendations as to equipment for their buildings and facilities, and providing consulting services to other State agencies.  Assist in the preparation (when requested), review, evaluation and recommendation of Fixed Capital Outlay requests submitted by other State agencies.
  2. assist the client agency or design professional in the preparation and development of the project program which serves as the descriptive document establishing project scope.  Review, evaluate and approve project programs for assigned projects, ensuring that the defined scope can be achieved within budget limitations and is in accordance with established design guidelines and space standards.
  3. participate in Selection Committee in the selection of qualified professional firms and individuals for service in planning and/or design of assigned projects. Assist in negotiation of professional contracts for projects.  Represent the Division at project planning conferences to ensure the project is being developed realistically under existing construction methods and budget limitations.  Participate in and chair meetings with architects/engineers and client agencies to ensure sound development of projects.
  4. analyze and review design submittals for program compliance, functional soundness, aesthetic appropriateness, efficiency and effectiveness and compliance with design review requirements.  Liaison with all federal, state, and local agencies for compliance with applicable requirements.
  5. conduct formal bid openings, receiving bids from qualified contractors.  Analyze and review the architect’s/engineer's recommendation for award of bid for construction contracts.  Coordinate award of contract and issuance of notice to proceed to contractor.  Review drawings and specifications of projects under construction for desirable changes or corrections for current and future projects.  Chair the initial construction conference with architects, engineers, contractors, subcontractors, client agency representatives and other interested parties.

Make periodic job site observations.  Participate in substantial completion inspections, final inspections and acceptance of projects for the State.  Review architect's, engineer's, and construction contractor's fulfillment of their contractual obligations to the State by observing and evaluating their performance.

Review requisitions for payment to architects, engineers, contractors, testing laboratories, and others furnishing services during design and construction.  Review change orders for completeness and recommend approval of change orders, substitutions of materials, equipment, and workmanship; and initiate changes to improve projects if required.


Incumbent provides general administrative duties including the writing of employee performance evaluations and review of work related performance.  Addresses employee performance issues promptly and uses corrective action to resolve performance problems.  Recommends disciplinary action if necessary and provides recommendations for training and continued education.  Works with Division Human Resource officer to document performance related issues.  Performs employee Performance Planning and Review within designated time periods in accordance with DMS procedures.  Supervises subordinates, reviews and approves timesheets, purchasing card procurement documentation.  Trains and evaluates employees on job safety awareness, hazardous materials, proper care and use of equipment, periodic review of policies and procedures to reinforce DMS directives and policies.  Ensure subordinates receive the required training when appropriate approvals and funding have been acquired.  Provides appropriate documentation to the Central office personnel office and other agency offices as required.  Ensures leave requests are submitted and approved in accordance with established DMS rules and procedures.


The incumbent in this position is responsible for managing emergency response during and after scheduled work hours.  Incumbent is responsible for coordinating the work activities of subordinates, contractors and other assigned trades who respond to afterhours emergencies.  Incumbent is responsible for monitoring and reporting the materials and labor costs associated with emergency response activities.  Participate in emergency response as required.

Knowledge, Skills and Abilities:

  1. Knowledge of the principles, techniques, materials and equipment used in building construction.
  2. Knowledge of engineering design, construction, production and/or operations.
  3. Ability to develop various reports.
  4. Ability to plan, organize and coordinate building construction program activities.
  5. Ability to design and implement engineering contracts.
  6. Ability to analyze and interpret engineering data.
  7. Ability to apply engineering quantitative techniques.
  8. Ability to monitor and inspect building projects.
  9. Ability to communicate engineering information effectively.
  10. Ability to solve problems relating to engineering.
  11. Ability to establish and maintain effective working relationships with others.
  12. Ability to understand and apply applicable rules, regulations, policies and procedures.
  13. Ability to influence and motivate various team members in participation of our operations and construction programs.
  14. Proven record of demonstrating excellent internal and external customer service.
  15. Strong personal and professional motivation to produce results aligned with the department’s goals and objectives.

Minimum qualifications:

  • A bachelor's degree from a college or university with a major in civil, construction, mechanical or architectural engineering or architecture and four years of experience in the field of building construction. A master's degree from a college or university in one of the areas described above and three years of experience in the field of building construction. Experience in the field of building construction can substitute on a year-for-year basis for the required college education.
  • Travel is required.
  • Valid class E driver’s license.

The Department of Management Services is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.

DMS appreciates the service and sacrifices made by veterans and their family members.  Further, DMS recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.

Successful completion of background screening will be required for this position.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement. 

Nearest Major Market: Tallahassee

How to Apply / Contact

Deadline is February 7, 2018

Link for more information and application.


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