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DeKalb County Govt Director, Facilities Management

Organization: DeKalb County Governement
Date Posted: 4/26/2017
City: Decatur
Location: Georgia
Country: United States
Primary Category: Operations & Maintenance
Salary: $109,000.00 yearly
Type of Position: Full-Time
Education Requirement: Bachelor's
Experience Requirement: > 10 years

Description & Details

Purpose of Classification:

The purpose of this classification is to provide strategic planning for facilities management and to direct the maintenance, construction, and operation of County facilities, grounds, and physical plant infrastructure.

 

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

  • Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.
  • Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.
  • Provides direction and oversight for the Facilities Department operations; reviews, revises and develops policies, procedures, plans and programs to improve the overall work of the Facilities department; and meets with senior management on a variety of these issues to gain approval for implementation.
  • Directs the allocation of department financial resources; develops annual operating and capital expenditure budgets for the department; oversees and provides guidance to subordinate managers regarding the development of individual division budgets and their incorporation into the department-wide budget; directs the allocation and expenditures of the approved department budget; and reviews and submits budget amendments as necessary.
  • Develops budget and financial reports for various facilities-related budget issues, including but not limited to upcoming year electricity, percentage increase, natural gas percentage increase, total square footage and maintenance costs per square foot; interfaces with Southern Company on proposed electrical increase; and interfaces with natural gas supplier on proposed cost increases and consolidates and provides to budget and finance.
  • Directs and oversees planning for the County’s facilities, offices, and work space.
  • Directs and oversees operational maintenance of county facilities; monitors and responds to concerns from Department Heads, Appointing Authorities, administrators, and staff to ensure that building maintenance needs are met; monitors contractor’s performance; and reviews and approves expenditures to ensure assigned division remains in compliance with contract specifications.
  • Ensures that assigned County facilities are in compliance with applicable state and federal building regulations, such as the Americans with Disabilities Act (ADA), Clean Water Act, and Clean Air Act.
  • Reviews work orders for maintenance and repairs; discusses pending work in backlog; issues work orders; reviews all trade work orders and logs those completed; checks other trades for high priority work not yet assigned: separates work orders by priority and date; ensures work orders are in the carpentry field; assigns work orders to carpenters; reviews all supplemental, completed work orders and P-Card transaction logs; and forwards reviewed work orders to Work Control Clerk and P-Card logs to Budget and Finance.
  • Approves and signs work orders to outside service contractors for multiple contracts including chiller maintenance, wet sprinkler, elevators, fire extinguishers, entry access system, etc., and reviews and approves contractor's work for quality, completeness and final payment; reviews work orders for assignment utilizing personnel and assigns to contractors with contracts or to purchasing to obtain contracts.
  • Directs and oversees the contracting process for the department; approves the selection of service contractors and supply vendors; meets with Purchasing and Contracting and potential contractors to discuss scope of work, work flow process, inspection process, payment terms and procedures to resolve non-payment; and develops specifications for RFPs and bid documents.

 

Minimum Qualifications: 

Bachelor’s Degree in Facilities Management, Engineering, Construction Management or related field (Master’s degree preferred); 10 years of progressively responsible experience in facilities management, building maintenance/repair, or construction including 5 years of senior management experience in a comparably sized organization or as a director equivalent for a smaller organization; must have appropriate certifications in related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia driver’s license.

How to Apply / Contact

In order to be considered for this opportunity, all applicant must apply online http://bit.ly/2oNnUjk .

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